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Annual Council Meeting

Every Girl, Everywhere, Every Opportunity!  Girl Scouts.

Join us for the 2019 Annual Council Meeting and Awards Luncheon

Saturday, February 2, 2019
Hampton Roads Convention Center
1610 Coliseum Drive, Hampton, VA 23666
Online registration opens October 1, 2018
Deadline to register: January 23, 2019

Guest Speaker - Connie Lindsey
Connie Lindsey is a past National Board Chair for Girl Scouts of the USA. She is the Executive Vice President and Head of Corporate Social Responsibility and Global Diversity & Inclusion at Northern Trust, Chicago. Connie is responsible for corporate’s design and implementation of global responsibility and global diversity, as well as the development of goals, policies, and programs to the brand for unit strategies. In addition, Ms. Lindsey provides oversight and leadership to the firm’s response to environmental matters as well as social issues, within the marketplace, workplace, and the community.

8 a.m.        Check-in begins and shop opens
9 a.m.        Check-in ends
9:30 a.m.   Annual Council Meeting begins
11 a.m.        Visit the community partners and shop
12:30 p.m.  Awards Luncheon begins

Lunch is a gourmet salad buffet. Cost for the luncheon is $18. There is no charge for the Annual Council Meeting.

Questions? Contact Sunny Smith at

What is the Annual Council Meeting?

The Girl Scouts of Colonial Coast is governed, according to its Bylaws, by the Board of Directors composed of volunteer women and men who believe in the value of Girl Scouting and who are elected by the Delegate Body of the Council. The Delegates vote at the Annual Council Meeting to elect the Board of Directors, as well as the Council Nominating Committee, and every three years National Council Delegates and Alternates. Their approval is also needed on any revisions to the Council By-Laws and Articles of Incorporation.

Delegate Information

As part of our policy-influencing process, members 14 years and older may serve as Council Delegates and participate in the Council democratic process. Delegates are the communication link between Girl Scout Council of Colonial Coast girls, volunteers, community networks and Board of Directors. As a delegate, you are entitled to elect representatives on the Council's Board of Directors and National Council Delegates.

Service Unit Delegates

Service Unit Delegates are members of the Girl Scout Movement that reside in a service unit within the Council's jurisdiction who are voted by their service unit to be the conduit through which matters of governance are understood and communicated and to represent the service unit with one voice. Delegates shall serve a term of one (1) year or until their successors are elected. Delegates may serve no more than three consecutive terms. Terms of office shall begin at the time delegates are elected.

Service Unit Alternate Delegates

Service Unit Alternate Delegates are members of the Girl Scout Movement also residing within a service unit in the Council's jurisdiction who are voted by their service unit to stand in place of the delegate and assume their responsibilities (including voting rights) should the service unit delegate not be able to carry out their role during a specified period.

National Delegates

National Delegates represent Colonial Coast and cast votes at the Girl Scouts of the USA National Convention, held every three years. Nominations are made prior to the Council's Annual Meeting. National Delegates are elected at Annual Meeting and participate in training and preparations prior to attending the National Convention.

Delegate Forms and Resources

Girl Scout Service Unit Delegate Election Form

Service Unit Delegate Chair Position Description

Service Unit Delegate Position Description

Service Unit Delegate Quota

Delegate Webinar Recording 
(Best viewed in Google Chrome 17 browser or later.)

If you would like to receive credit for viewing this webinar, please complete the survey found here.

Delegate Packet Documents

What takes place at the Annual Council Awards Celebration?

Girl Scout volunteers are awesome! Whether in the form of a simple thank you for a small job well done or a formal commendation for years of faithful service, we use the Annual Council Awards Celebration to put the spotlight on those adults who are making a difference. In Girl Scouts, there are several Girl Scout national awards as well as Council awards that are presented to volunteers.

Learn about the awards and details on how to nominate someone.

Buck Harris Award

In addition to the adult awards, one girl award is presented at the celebration, the Buck Harris Award. This award was established upon the retirement of Buck Harris, a former executive director of the Virginia Tidewater Girl Scout Council. Buck dedicated her life to providing the finest in camping and outdoor education programs. The recipient receives a framed certificate and a gift certificate towards attending a GSCCC sponsored summer camp. To qualify for the Buck Harris award, a girl must be nominated by the girls in her troop, group or service unit or by an adult who is aware of her qualifications.

Buck Harris Award Brochure

Buck Harris Award Nomination Form


For questions about the Annual Council Meeting and Awards Celebration contact Sunny Smith.